The Team Wiki Weekend

In most small businesses, the way things really work lives in a few people’s heads, inboxes and chat threads. When one of them is out sick, on vacation or moving on, work stalls and the same questions land on the same person.

The Team Wiki Weekend is a 32-page plan to fix that in one focused weekend. On Friday evening you find what only one person knows and set up a private wiki in a tool you already use. On Saturday you build a six-section map and write your first 10 pages from ready-made templates. On Sunday you lock down access and launch it to the team. After that, it takes 20 minutes a month to keep it true.

It works with Google Workspace, Microsoft 365, Notion or Confluence, without ranking products or quoting prices. Tool features are checked against each vendor’s own help pages, and the security basics come from CISA, the FTC and the SBA.

Who it’s for

US small-business owners and team leads with teams of 2 to 50 people, especially the person everyone asks. No technical background needed.

What’s inside

• The knowledge inventory: a 30-minute way to find what lives in one head, and choose your first 10 pages.
• Templates: a page template, an SOP template with a worked example, a decision log and an onboarding checklist.
• Writing for scanning: seven rules and a 20-minute interview script for getting know-how out of a head.
• Security basics: why passwords never go in a wiki, password managers, multifactor authentication, least-privilege access and leaving-day steps.
• 5 printable worksheets plus a one-page Quick-Reference Card: Knowledge Inventory, Wiki Map Planner, SOP Template, Page Owners & Review Schedule, and Launch Checklist.

Good to know

• Format: 32-page PDF, US Letter, US edition.
• Delivery: digital download after purchase. Nothing is shipped.
• Printing: print the worksheets as often as your own team needs.
• General information only. Not legal, HR, compliance or professional cybersecurity advice. Not affiliated with or endorsed by Google, Microsoft, Notion or Atlassian.